Petty Cash › Help › Making it

How to keep a petty cash book

Small daily spends (tea, courier, auto fare, stationery) come out of a small cash float. The petty cash book lists each one with a running balance, for one week or month at a time.

Step by step

1. Petty cash book details. Number, date, Book from and Book to, and Opening cash (₹).
2. Entries. For each spend or top-up: Voucher no., Particulars, Account head, Received (₹) or Paid (₹). Press Add entry for more.
3. Check the balance. The running balance and the closing cash print at the end, with totals by account head.
4. Signatures. Cashier and Approved by.
5. Save and print. Enter the period's totals as expenses in the App, so profit and the cash book include them.

Worked example

1–7 November: opening cash ₹2,000. Tea ₹350 (Staff welfare), courier ₹180 (Postage), stationery ₹420 (Printing and stationery). Paid ₹950, closing ₹1,050. The owner tops up ₹950 on 8 November to bring it back to ₹2,000 (imprest system).

Common mistakes and how to fix them

• Big payments through petty cash. Keep petty cash for small amounts; use payment vouchers and the App for bigger ones.

Related help

All help on Petty Cash · Help for the Nivesh Sahayak App