Free petty cash book maker
Tea, courier, auto fare, a packet of pens: small cash spends add up fast. Write each one in a petty cash book with its voucher number and account head, and always know how much cash should be in the box. No login, nothing sent to anyone.
How to make a petty cash book here
- Type your business details once. Name, address and phone. Saved businesses appear as you type, and a book number is suggested for each business.
- Set the period and the opening cash. Choose the book's from and to dates (a week or a month suits most offices) and type the cash in hand on the first day.
- Write each entry as it happens. Date, voucher number, particulars and account head, then the amount under Received (cash put into the box) or Paid (cash spent). The balance after every line is worked out.
- Use the same account heads every time. Travel and conveyance, Postage and courier, Tea and refreshments, Printing and stationery and others come up as you type. The book adds up spending by head at the end.
- Close the period. Count the cash in the box and check it against the closing balance. Fill in Cashier and Approved by, then Save and Print / PDF on A4.
- Start the next period. In Saved petty cash books, press Copy for next period on the book you closed. A new book starts with its closing balance as the opening cash.
What it does for you
- Running balance after every entry, so a mistake shows up on the line where it happened, not at month end.
- Totals and closing balance: cash received, cash paid and the closing balance, worked out as opening + received − paid.
- Spent by head: a summary table of how much went to each account head, ready for your accountant to post.
- Voucher numbers on every line, so each entry can be matched with its bill or payment voucher in the file.
- Carry forward in one click: Copy for next period starts a new book with the closing cash as opening, so nothing is typed twice.
- In your language: 24 languages on screen; the printed book stays in English for your accountant and auditor.
Your data stays with you
Everything you type is kept in this browser on this device. There is no account and nothing is uploaded to us. Your businesses, customers, suppliers and items are shared with the other Nivesh Sahayak document tools through my.niveshsahayak.in, so details you saved while making an invoice or a quotation are already here as suggestions.
Guides
Questions people ask
Is this petty cash book free?
Yes. Making, saving, printing and sharing petty cash books is free, with no login and no limit. A small line at the bottom of the page says where it was made.
What is a petty cash book?
A small cash book for day-to-day spending such as tea, courier, local travel and stationery. Each entry shows the date, voucher number, what it was for, the account head and the amount, with the balance that should be in the box.
How is the closing balance worked out?
Opening cash + cash received − cash paid. The maker shows the balance after every entry and the closing balance at the bottom.
What is the imprest system?
The box starts each period with a fixed amount, and at the end you top it up by exactly what was spent. See the imprest system with a worked example.
How do I start next month's book?
Open Saved petty cash books and press Copy for next period on the book you closed. A new book starts with its closing balance as the opening cash. Then set the new dates.
Do I need a voucher for every entry?
Yes, every payment should have a bill, ticket or slip behind it. Where there is none, write a payment voucher and get it signed by the person paid. Write its number in the Voucher no. column.
How much should I keep in petty cash?
Enough for two to four weeks of small spending, and no more. Many small offices keep ₹5,000 to ₹20,000. Payments above ₹10,000 to one person in a day should not be in cash at all.
Can I print it?
Yes. Press Print / PDF; the book prints on A4 with the spent-by-head table and spaces for the cashier's and approver's signatures.